How Can I Correct Errors or Update Details in Signed Agreements?
When managing agreements in FLK it over, it’s important to handle errors or updates carefully to avoid disrupting the signing process. Below are the general principles and workflows for correcting errors or updating details in signed agreements.
General Principles for Editing Signed Agreements
Signed agreements cannot be directly edited: Once an agreement is signed, the original document becomes locked to maintain its legal integrity.
Use cloning for corrections: To correct errors, such as wrong dates or names, create a cloned version of the agreement and make the necessary updates.
Avoid resetting signing progress: When updating details, ensure that changes do not require parties who have already signed to re-sign unless absolutely necessary.
Common Scenarios and Workflows
1. Correcting Errors in Signed Agreements
If an agreement contains errors (e.g., incorrect dates or names):
Open the signed agreement.
Click the three dots (more options) and select Clone Agreement.
Update the necessary details in the cloned draft.
Resend the agreement for signing.
This process ensures that the original agreement remains intact while allowing you to correct errors in a new version.
2. Updating a Landlord’s Email Address
If a landlord’s email address is incorrect and one party has already signed:
Ask the unsigned landlord to open the agreement via their signing link.
In the Landlord Details section, click the X icon to submit a change request.
As the agent, you’ll receive a notification to amend the email address.
Update the email address in the document.
Resend the agreement only to the landlord who hasn’t signed. Do not resend to the landlord who has already signed, as this will reset their signing progress.
3. Ensuring the Correct Agent is Assigned as a Signer
To avoid errors in signer assignment:
Before sending the agreement, review the draft to ensure the correct agent is assigned as the signer.
If needed, reassign the agreement to the correct agent before sending it for signing.
Best Practices for Avoiding Errors
Double-check details before sending: Verify all names, email addresses, and dates in the draft agreement.
Communicate with signers: Ensure all parties understand the signing process and their responsibilities.
Use cloning for major corrections: Avoid editing signed agreements directly to maintain their legal validity.
By following these workflows and best practices, you can efficiently manage errors or updates in signed agreements while minimizing disruptions to the signing process.